State Bar of Montana

***Disclaimer: This web page is put together by the State Bar of Montana's Technology Committee and is informational only.  The Committee does not endorse one product or service over another.

Tech Tips

Tip! Quickly Add Screenshots to an Outlook Email
•    Create a new email message and click in the body of the message.
•    Under the Insert tab, click Screenshot. Depending on your ribbon menu setup, this might be a tiny icon—specifically, a little camera icon with a dotted rectangle.
•    From the Screenshot dropdown, click on one of the available windows to insert it. If you don't see a window you want to insert, make sure the program isn't minimized to the taskbar.
•    Alternatively, if you want just a portion of the screen, click on the Screen Clipping button at the bottom of the Screenshot dropdown. This will bring up a crosshair cursor for you to drag around the area of the screen you want to select.

TIP: Windows Media Player Volume Shortcut.
Here’s a quickie for Windows Media Player 11. Next time you need to adjust the volume of your music or videos, don’t reach for the mouse, but instead let your hand travel up to the function keys: F7 – To Mute; F8 – For Volume Down; F9 – For Volume Up

TIP: Accidentally Close a Tab?
Just click Ctrl+Shift+T and your last closed tab will open up! This works in Mozilla Firefox, Google Chrome and Internet Explorer.

TIP: Reopen That Tab
Firefox users: This tip is just for you. When you're using Firefox, do you often use tabbed browsing? If you accidentally close out a tab you're working in, all you have to do is right click anywhere in the tab area and choose the option of Undo Close Tab.
TIP: Copy Text Without Copying It
•    You start by selecting the text to be copied.
•    Hold down the Ctrl key.
•    Drag the selected text to another location and release the mouse button.
Voila! A duplicate of the selected text in the location you chose without a single Ctrl + C, right-click or “Copy” button anywhere to be seen!

TIP: Google Time Trick
Want a fast and easy way to check other time zones? Browse over to and in the search box type: "What time is it in (Insert location here)" like this:

And presto!

TIP: Make Your Own Keyboard Shortcuts for Frequently Used Programs
1.    First, go to your Start Button and left-click. Then left-click on All Programs.Your Start menu will then open up.
2.    Right-click on the program choose Properties.
3.    A box will pop-up. About halfway down there is a line that says Shortcut key with a box after it that says None, and it will have a blinking vertical line to the right of it.
4.    Choose a letter for your shortcut such as W for Word. Type your letter to the right of the blinking vertical line. (don't try and get rid of the word None; just type the one letter next to it) The computer will automatically put the Ctrl + Alt in for you.
5.    Left-click on Apply, and then left-click on OK.
6.    Now the next time you want to open the program hit CTRL + ALt and your letter and poof - the program opens!

TIP: Alt Key Menu Letters
In just about every program you use, you may have noticed that the toolbar at the top (the one with File, Edit, View, etc.) has underlined letters. Did you know that if you press your Alt key and a corresponding letter...for example: Alt+T then presto! The Tools menu opens! So press Alt+F for file, Alt+E for Edit, Alt+V for view - anything with an underlined letter should work.

Tip! Multi-Tab Start Up for Internet Explorer
Do you want several tabs to open when starting Internet Explorer? Open Internet Explorer and click Tools>Internet Options. Make sure the General tab is selected and under Home Page type in the addresses of the sites you want to open up when you start IE.

TIP: Create a shortcut to shut down your computer with one click!

1. Right-click on an empty area on the desktop. You'll see a menu. In the menu, select  New, and then Shortcut.
2. Click on Shortcut. The "Create Shortcut" Wizard will pop up.
3. Where it asks you to type the location of the item,
type the following: shutdown -s -t 00
4. Click on Next and a screen will ask you what you would like to name your shortcut. Name it anything. Now click Finish.

To change the icon:

1. Right click your new shutdown shortcut and choose Properties.
2. Select the "Change Icon" button in the Shortcut section.
3. A box of icons will pop up. You can choose any one of them for your icon.

TIP:  Close Tabs With Your Mouse Wheel
When browsing the Internet, chances are that at any given time you've got at least 6 to 10 tabs open in your browser.When you need to close one or more of those tabs you need pin-point precision to click that little "x" to do so. Instead of clicking the little "x" ever again, just use your mouse wheel button to close tabs! Just mouse over the tab and click with your middle mouse button!*poof!*This works in Internet Explorer, Mozilla Firefox and Google Chrome.

TIP: ScrollyFox: Automatically Scroll Web Pages in Firefox
Scroll bars are one of the best things in web design but there are some webpages that you wish had automated scrolling. ScrollyFox is a super-simple Firefox add-on that allows you to auto-scroll through a webpage in just a mouse-click.Get the download HERE (tip courtesy of TIP: Quickly Delete Outlook Emails Permanently
Hold down the Shift key and press the Delete key.When you delete a message this way, it bypasses the Deleted Items folder and is gone for good. If you do this with an Outlook Folder, it permanently deletes the entire folder.

TIP: Don't want to print an entire Web page - just a portion of it?
Select what you want to print, go to File, then Print.
In your printer selection box, select "Selection"
Then hit "Print!" Only the areas you highlighted will print!

TIP: Want to minimize all your windows in a hurry? Win + M will do the trick!
TIP: Switch  between  open  documents by holding down the CTRL key continuously while tapping the Tab key. 

TIP: You can open the Start menu by tapping the key with the Windows logo on it.

TIP: Most of us delete a file, then go to the recycle bin and remove it from there. Next time you're 100% sure, without a doubt, for certain, that you want to delete a file, hold your Shift key down while you delete. The file will be deleted - thus skipping the Recyle bin completely!      

TIP: You can use Google to do math for you. Just type the equation, like 23*7+15/3=, and hit Enter!

TIP:When I make a change to a program or in Control Panel, should I hit "Apply" before "OK" or is just "OK" fine? Hitting OK will apply the changes that you want made, so you don't need to  hit "Apply" first.

TIP: Here's a quick way to view the properties of a file or program.If you need to get the properties for something (like an icon, for instance), just hold down your ALT key and double-click it.

TIP: You don't have to type "http://www” into your Web browser. Just type the remainder: “” or “,” for example.  

TIP: You can enlarge the text on any Web page. In Windows, press Ctrl and the plus or minus keys (for bigger or smaller fonts); on the Mac, it’s the Command key and plus or minus.

TIP: Did you know that unless you see "https://" in the address box when you are typing in your credit card number, the site is not secure? If it just says "http://" (notice the missing "s"), the page you are on is not to be trusted with any financial data. (tip courtesy of

TIP: You can find the version number of a program by going to Help>About (Program name). Most programs have this information readily available!

TIP: Have you ever accidentally pushed down on your mouse's scroll wheel like a button and saw something like this:


This is actually another way to scroll up and down on a web page! Just click your scroll wheel in your favorite web browser and drag your mouse up and down.

TIP: What if you come across a picture on a web page that you want to print, but not save? With Internet Explorer just right-click the image and select "Print Picture". With Firefox right-click and choose "View Image" to bring the picture up in its own window then print!

TIP: Two handy key combinations for Outlook:
Ctrl + Shift + I will take you immediately to the Inbox.
Ctrl + Shift + O will take you immediately to the Outbox.

TIP: 3 shortcuts everyone should know:

CTRL C (copy)
CTRL V (paste)
CTRL X (cut)

TIP: In Word and Excel the F4 key is set to repeat the last action. Simply hit the F4 key and the program will repeat the last action you completed.


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